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Board Minutes- July 2, 2019

 

 

 

 

 

 

Present: Thomas Baerg, Julie Bower, Dan Chambers, Jessica Davis, Wayne Davis, Sara Holland, Diane Mitchell, David Osmond, Susan Parker, Roger Phelps, Wingfield Rehmus, and Leo Yu

Regrets: Fritz Rehmus

Guests: Gary Paterson

 

Opening message and Prayer – Dan opened the meeting with meditation and prayer. (Nothing can separate us from God’s love)

 

Chair Report Roger reported that during Dan’s absence on Sabbatical they would need an additional signing authority for cheques.  After discussion the following motion was put forward: Moved by Wayne and Seconded by Thomas that “Reverend Gary Paterson be added to the StAW cheque signing authorities immediately to cover the absence of Reverend Dan Chambers on sabbatical.  Carried

 

Consent Items

  • Agenda Church Board Meeting
  • Approval of Board Minutes for June 4th, 2019
  • Finance Committee/Financials: Susan went over the Financial Statement for the month of May 2019 (report attached)

Moved by Sue and Second by Julie that Consent Items be accepted. – Carried.

 

Operational Questions answered by Executive Director

  1. Are three any outstanding Government Remittances? NO
  2. Are we in compliance with Canada Revenue Agency requirements? Yes
  3. Were any financial penalties incurred in the past month? NO
  4. Are there any outstanding or potential legal issues?

Executive Director Report

Diane reviewed her report and answered questions from the Board

Her report is available under separate cover, but highlights were:

  1. Restoration Update – Some challenges have been identified with stonework and scaffolding is behind schedule. At this time neither will change end date or increase costs.
  2. Accounting system – We are still working on finalizing the cost codes for the accounting system.
  3. United Church of Canada Statistical Report –is completed and sent in.
  4. Hoarding on Nelson St – Will put out feelers this week to find people who wish to paint on the hoarding
  5. Name Tags for Congregation – Still looking into options
  6. Finance Committee – to determine the future look of our trust funds and the way we segregate our offerings
  7. Planned Giving– working with the United Church of Canada to set up our planned giving program as part of the Stewardship campaign this October

 

100th Anniversary of United Church of Canada

Dan provided details on a proposal from Brian Arthur Brown to participate in special services and broadcasts to celebrate the 100th Anniversary of the United Church.  We will be able to showcase our sanctuary, our organ and congregation to the whole country.  We will represent the West in a coast to coast production.  The project is endorsed and supported by the National Church. After discussion the following motion was put forward:

“That St. Andrew’s-Wesley will participate in the actual anniversary service viewed coast to coast on June 10th, 2025 barring unforeseen circumstances”

Moved by Jessica and Second by Dave – Carried.

 

ASK ME table: Roger and Diane requested that Board members sign-up to host the Ask Me table.

 

Board Check-in: No issues

 

Governance

The remainder of the meeting time was spent with the Board continuing discussion on the Governance Model and how our church and congregation has embodied love in keeping with our mission statement:Empowered by Christ we are called to embody love, so lives are changed, and the world transformed.”

Discussions in small groups took place and a separate document highlights some of the attributes of St. Andrew’s Wesley that be Board feels makes us a thriving church community.

 

Closing Prayer: Gary lead the group in a closing prayer and blessing.

 

Meeting adjourned at 7:30 PM                                   Next meeting: tentatively August 6th, 2019.

 

 

_______________________                                      __________________________

Wayne Davis                                                               Roger Phelps

Secretary                                                                     Chair

 

Financial Report

July 2, 2019 Board Meeting

YTD to May 31, 2019

Consolidated Statement

Changes noted in April will happen in July and be noted on the August Financial report. The bottom lines are correct, but adjustments need to be made on budgets and actuals. The May reports have not been corrected

Income

  • Offerings in total are doing very well. All items are currently over budget
  • Program income is high due to the collection of congregational camp registrations
  • This will help to reduce the money required from the restoration fund to balance the budget

Expenses

  • Ministry
  • In general, all ministry expenses are on target. Photocopying for bulletins has been moved to administration

 

  • Operations
  • Administrative costs are high because of the reallocation of photocopying budget will be corrected with changes in chart of accounts
  • Building costs are high due high insurance
  • Executive costs have been changed to financial on this report and needs further review. Many WP sale cost were moved to 2018

Restoration Costs

Since the beginning of the project to the end of May

  • Restoration including Design Costs – $2,850,175.38
  • Relocation costs – $1,171,024
  • Outreach – nothing has been allocated to date

Escrow Money being Held

  • 1 million was released with interest in May 2019 with interest of $20,993.57
  • 3 million is held and earning interest to the end of the project

Investments will be reported quarterly

 

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